Quick registration

Over the years, I’ve worked at many a registration desk at conferences. Afterwards, there’s always a debrief to talk about how to make the process better and faster. There has to be a better mousetrap. Registration always seems to be a bottleneck. My theory is that people meet up in the lobby and all check in together to make the lives of those doing the registration miserable.

Typically, participants get a registration package and a great deal of time and effort goes into nametag or registration package management. By management, we know what that means – putting things into alphabetical order.

Then, the participants approaches the desk and gives you their name. As often as not, they say it very quickly because they’ve used it all their life so you’ll have to have them repeat it and even perhaps spell it out for you! Then, there might be an accent or two…

Once you get the name, then it’s into the collection to find their registration package. Of course, they’ve stood in the right line A-E, F-L, etc. and you don’t have to excuse yourself and dig into another box! If you’re lucky, things stay in alphabetical order for the duration of registration. A big hassle comes when a wife/husband combo using the same last name arrive. You get the first one and then the second person steps forward and you do a re-search for packages!

At the CSTA Conference, we used electronic registration. It was really slick. We had 4 iPads for registrant use and two printers. On the iPad, they just had to find themselves by tapping their name, make sure details were correct and tap print. As you can see in the video below, registration can be done in 13 seconds!

Wife/husband combo? No problem. In computer terms, it didn’t even require serial registration; they could do it in parallel with side by side iPads.

In retrospect, there were slowdowns but it wasn’t because of the registration. It was reconnecting with people and taking the time to walk back to the table holding the registration bags. We worked on many variations to try to speed things up.

The most comment question “Is that it?”

It was nice to just say “Yep”.

CSTA’s 2015 Annual Conference is Drawing Near


With the Computer Science Teachers Association’s annual conference coming up in July there are a few things we thought you should know now that we’ve sprung into spring and we’re less than two months away:

– Several workshops are at, or nearing capacity

– There will be NO onsite registration for workshops, so if you are interested you must sign up online in advance

– Housing reservations close on: June 17

– The online registration deadline is drawing near: June 26

– We will be providing workshop and conference certificates for CEU’s (check with your state board for regulations/requirements)

The bottom line is, we don’t want you to put off registering any longer. This year is sure to be amazingly, wonderful, and memorable. Please come join us at DFW Lakes Executive Conference Center in Grapevine, Texas, July 12-14. http://www.cstaconference.org

If you have any questions, please contact Tiffany Nash at: t.nash@csta-hq.org.