Dropbox as a Hand-in Folder

Dropbox is a terrific utility for storing files online.  It’s accessible with any computer that can connect to the internet.  (Don’t ignore the fact that your portable device is also a computer…)  If you’re interested in cloud storage, this is the real deal.  Just upload to your Dropbox account and access it from anywhere.  It should come as no surprise that you can share those files with others as well.

But, that’s not the story here.  Cloud is cloud.  But, I’m thinking now of real-world classroom applications.  Many systems will have centralized storage so that students can hand in their work.  The problem, though, is that they typically have to be using a school computer attached to the school network at school.  There’s a lot of school there!  If you’re moving to a more open approach to assignments, this sort of logic is old school.  Consider the following scenarios that just spring to mind.

1)     A student is using her own personal device and is attached to a guest network at school;
2)     A student is using her own personal device and is attached to the wireless at her favourite restaurant or her network at home.

Old school logic says to email it to the teacher (which means giving out your email address to students) or put it on a memory key, remember to put it in her backpack, plug the memory key into a computer at school and then submit it.

Now, if you’re using a wiki or learning management system, uploading of files is typically built into them so run with that.  But, what if you don’t want the hassle or don’t need the functionality of managing that?  Head back to Dropbox and see what else you can do with it.

This is one sweet working web application.  It integrates so nicely with your existing Dropbox and you can be up and running literally in minutes.

1)     Create a Dropbox account.  (If you haven’t done this already, do it now.  Even if you don’t go further, you’ll thank yourself)

2)     Create a Dropitto.me account.

3)     Connect the two accounts.  When you create your Dropito.me account, you’ll be asked by Dropbox to authorize this new service so that it has permission to upload to your account.  Of course, you’ll want to do this – you don’t want just anyone uploading to your cloud storage.  At this time, you’ll also set an upload password.  This password, you’ll give to your students so that they can hand their work in from whatever computer or whatever network they happen to be connected to when they finally get their work done.

4)     Give the students the URL to your handin folder or just make it a link in your class wiki.  It should come as no surprise that mine ishttp://dropitto.me/dougpete.  Remind them one last time what the upload password is…  and then get ready to mark.  When the students enter the URL that you’ve provided, they’re challenged for the password and then asked to locate the file to upload.

They find the file and send it.  Work is submitted.  It’s honestly and truthfully as simple as that.

5)     On your end, a new folder called Dropittome is created in your Dropbox space and uploads are time and date stamped.  You’ll know exactly whether or not assignments or documents are submitted on time.  You just open the document like you would any other file on your computer to see the work.

Besides the techy approach here, consider some of the other aspects.

If you’re interested in going paperless, you’re potentially there.  I shudder when I see the assignments that take half a sheet of paper, or assignments that are one page and one line, or computer science printouts that are pages and pages long, or Photoshop documents that run through toner like water or the excess pages printed and recycled because the user wasn’t patient and whacked the print key many times.

It’s a great opportunity to talk about the cloud.  This is a wonderful and practical example for students to try to come to grips conceptually with just where their documents go when they’re sent “out there” and magically arrive to the teacher.

I see it also as a great opportunity to talk about security of documents.  What are the implications of sending files this way?  How can we ensure that the document is only viewable by the teacher?  Could you talk about file sizes and how to optimize or compress the file to speed up the process on the students’ end?  When ready, you could even talk about adding a password to a zip or tar file to achieve both security and size concerns.

But, is it always about the students?  Would you care to know how many times I drove back to school after supper to pick up marking that I forgot to take home?  Or, thinking that I’ve got it all done and arriving at school the next morning to find more to mark in my mailbox or slid under my classroom door?  In a culture where handins are all electronic and cloud based, all of this goes away.

I would encourage you to give this a shot.  You’ll be amazed at how quickly and effortlessly you and your students are firing files around.

21 thoughts on “Dropbox as a Hand-in Folder

  1. I LOVE DropBox. Being able to access school files from anywhere is perfect. Thanks for sharing the new options. The Dropittome is going to be perfect with the student access to the web at GECDSB. Thanks for sharing Doug!


  2. Is there a way to change the setting for receiving email notifications after the fact? I thought I didn’t want the email but may change my mind later.


  3. Great post! My question is what if I want to “pass back” the assignment to the student with comments? Should they have their own dropbox acct? But would the teacher then have to deal with 24 student dropbox accts? Perhaps creating a generic dropbox account would work.


  4. Anne, I think returning gets a little messy. You can have a public folder where students could access any files that you’d want returned but then you’ll need to get some way to secure from prying eyes. Zip the returns with a password?


  5. I was able to set up one dropittome box, but tried to set up a 2nd for a different class and it appears that I may pushed the envelope. Am I correct, or is there a way to do this (without creating a 2nd dropbox account which doesn’t work within the same user account).


  6. I’m wondering what folks thoughts are about how DROPittome is better than or supplemental to learning management systems like Blackboard, D2L, etc. In other words, why should I use this instead of the assignment submission procedure in the LMS my university uses.


  7. I think that if you have your course in a full-fledged LMS system, you’d be further ahead to use that as a single point for students rather than having them going to another place for the uploads. But, for those classes that aren’t in an LMS and need a hand-in folder, you can’t beat it.


  8. It doesn’t work on the iPad?! What’s the best way to have student submit work to Dropbox? Via a shared folder?


    1. And, you’re correct, Laura. I wonder if it did work at one time. I’m sure that I would have tested it before posting. Thank you for letting me know. Back to rethinking…


  9. One area of concern for me is having to go through all the files in Dropbox and put them in the right folder for grading. Ugh. It would be nice if Dropitto.me would allow multiple accounts so each of my classes would have their own personal dropbox.
    One thing I am trying is using Google Forms to create a dropbox. Students copy the link of their document from Dropbox or Google Drive or wherever and paste it into the form. Still a work in progress but it does solve the clutter in the email and dropbox issue.


  10. I’m not a teacher but think this could come in handy for other purposes! I use Filezilla currently to link between computers but Dropbox seems like a no muss approach. Not sure I need the upload capability of DROPitTO but I’ll keep it in mind! Thanks.


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